How to automatically send all posting reports to screen in Microsoft Dynamics GP

My buddy and fellow MVP Frank Hamelly had been excited about a trick he did for one of his clients, so I figured I would materialize his trick in this article.

Business Situation

In this day and age where the economy seems to be at the center piece of all business decisions, not even Dynamics GP has escaped the turmoil. Customers are demanding more efficient use of all business resources and paper is certainly one of those elements that lend themselves for true money saving. Frank’s customer had wondered if all posting reports could automatically be directed to screen without manually having to go into each series posting option to change the output. In addition, he requested the system not ask for the destination of the report each time it was going to be printed.

Background

The Posting Setup window (Microsoft Dynamics GP > Tools > Setup > Posting > Posting) displays all posting reports based on the series and transaction origin. These settings are then stored in the Posting Journal Destinations table (SY02200) under the company database.

In order to understand how data is stored in the SY02200 table, run the following query against your company database:


select PRNTJRNL, SERIES, TRXSOURC, PTGRPTNM, ASECTMNT, PRTOPRNT, PRTOSCNT, PRTOFLNT from sy02200
GO

In turn, the query will return the following result set:


PRNTJRNL SERIES TRXSOURC PTGRPTNM ASECTMNT PRTOPRNT PRTOSCNT PRTOFLNT
-------- ------ ------------------------- ------------------------------- -------- -------- -------- --------
1 6 Manual Checks Benefit Register 1 0 0 0
1 6 Manual Checks State Tax Register 1 0 0 0
1 6 Manual Checks Local Tax Register 1 0 0 0
1 6 Manual Checks Tip Allocation Posting Register 1 0 0 0
0 6 Manual Checks Shift Code Register 1 0 0 0
1 6 Period-End Reports FUTA Posting Register 1 0 0 0
1 6 Period-End Reports SUTA Posting Register 1 0 0 0
1 6 Period-End Reports Workers' Comp Posting Register 1 0 0 0
1 6 Void Checks Check Register 1 0 0 0
1 6 Void Checks Check Posting Register 1 0 0 0
0 6 Void Checks Vacation/Sick Time Acc Register 1 0 0 0
1 6 Void Checks Pay Type Register 1 0 0 0
1 6 Void Checks Department Register 1 0 0 0
1 6 Void Checks Position Register 1 0 0 0
1 6 Void Checks Deduction Register 1 0 0 0
1 6 Void Checks Benefit Register 1 0 0 0
1 6 Void Checks State Tax Register 1 0 0 0
1 6 Void Checks Local Tax Register 1 0 0 0
1 6 Void Checks Tip Allocation Posting Register 1 0 0 0
0 6 Void Checks Shift Code Register 1 0 0 0
1 6 Computer Checks Checkbook Posting Journal 1 0 0 0
1 6 Manual Checks Checkbook Posting Journal 1 0 0 0
1 6 Void Checks Checkbook Posting Journal 1 0 0 0
1 5 Transaction Entry Inventory Transaction Journal 1 0 0 0
1 5 Transfer Entry Inventory Transfer Journal 1 0 0 0
1 5 Transaction Entry Inventory Transaction Edit List 1 0 0 0
1 5 Transfer Entry Inventory Transfer Edit List 1 0 0 0
1 5 Transaction Entry Transaction GL Register 1 0 0 0
1 5 Transfer Entry Transfer GL Register 1 0 0 0
1 5 Transaction Entry Cost Variance Journal 1 0 0 0
1 5 Transfer Entry Cost Variance Journal 1 0 0 0
1 3 Invoice Entry Invoice Posting Journal 1 0 0 0
1 3 Invoice Entry Dist Breakdown - Detail 1 0 0 0
1 3 Invoice Entry Dist Breakdown - Summary 1 0 0 0
1 3 Invoice Entry Inventory Sales Register 1 0 0 0
1 3 Invoice Entry Salesperson Register 1 0 0 0
1 3 Invoice Entry Cost Variance Journal 1 0 0 0
1 3 Invoice Entry Checkbook Posting Journal 1 0 0 0
1 3 Sales Transaction Entry Sales Posting Journal 1 0 0 0
1 3 Sales Transaction Entry Dist Breakdown - Detail 1 0 0 0
0 3 Sales Transaction Entry Dist Breakdown - Summary 1 0 0 0
0 3 Sales Transaction Entry Inventory Sales Register 1 0 0 0
0 3 Sales Transaction Entry Salesperson Register 1 0 0 0
1 3 Sales Transaction Entry Cost Variance Journal 1 0 0 0
1 3 Sales Voided Transactions Sales Voided Posting Journal 1 0 0 0
1 3 Sales Deposits Sales Deposits Journal 1 0 0 0
1 3 Sales Transaction Entry Checkbook Posting Journal 1 0 0 0
1 3 Sales Deposits Checkbook Posting Journal 1 0 0 0
1 2 Bank Deposit Entry Bank Deposit Posting Journal 1 0 0 0
1 2 Bank Transaction Entry Bank Trx Posting Journal 1 0 0 0
1 2 Reconcile Bank Statement Bank Adj Posting Journal 1 0 0 0
1 2 Reconcile Bank Statement Cleared Transactions Journal 1 0 0 0
1 2 Reconcile Bank Statement Reconciliation Posting Journal 1 0 0 0
1 2 Bank Transfer Entry Bank Transfer Posting Journal 1 0 0 0
1 4 Purchasing Voided Trx Purchasing Voided Journal 1 0 0 0
1 4 Receivings Trx Entry Receivings Posting Journal 1 0 0 0
1 4 Receivings Trx Entry Receivings Distribution Detail 1 0 0 0
1 4 Receivings Trx Entry Cost Variance Journal 1 0 0 0
1 4 Receivings Trx Entry Back-Ordered Items Received 1 0 0 0
1 4 Receivings Voided Trx Receivings Voided Journal 1 0 0 0
1 4 Edit PO Status Edit PO Status Distributions 1 0 0 0
1 4 Edit PO Status Edit PO Variance Journal 1 0 0 0
1 4 Purchasing Invoice Entry POP Invoice Posting Journal 1 0 0 0
1 4 Purchasing Invoice Entry Invoice Distribution Detail 1 0 0 0
1 4 Purchasing Invoice Entry Invoice Cost Variance Journal 1 0 0 0
1 4 Purchasing Invoice Entry Back-Ordered Items Received 1 0 0 0
1 4 Voided Purchase Invoice Voided Purchase Invoice Journal 1 0 0 0
1 7 Equipment Log Entry Dist Breakdown - Detail 1 0 0 0
1 7 Equipment Log Entry Dist Breakdown - Summary 1 0 0 0
1 7 Misc. Log Entry Misc. Log Posting Journal 1 0 0 0
1 5 Assembly Entry Assembly Posting Journal 1 0 0 0
1 5 Assembly Entry Assembly Distribution Detail 1 0 0 0
1 5 Depot Adjustment Transaction GL Register 1 0 0 0
1 5 Depot Adjustment Cost Variance Journal 1 0 0 0
1 5 RMA Adjustment Inventory Transaction Journal 1 0 0 0
1 5 RMA Adjustment Transaction GL Register 1 0 0 0
1 5 RMA Adjustment Cost Variance Journal 1 0 0 0
1 5 RTV Adjustment Inventory Transaction Journal 1 0 0 0
1 5 RTV Adjustment Transaction GL Register 1 0 0 0
1 5 RTV Adjustment Cost Variance Journal 1 0 0 0
1 5 SC C-Line Adjustment Inventory Transaction Journal 1 0 0 0
1 5 SC C-Line Adjustment Transaction GL Register 1 0 0 0
1 5 SC C-Line Adjustment Cost Variance Journal 1 0 0 0
1 5 SC Inventory Adjustment Inventory Transaction Journal 1 0 0 0
1 5 SC Inventory Adjustment Transaction GL Register 1 0 0 0
1 5 SC Inventory Adjustment Cost Variance Journal 1 0 0 0
1 5 SC R-Line Adjustment Inventory Transaction Journal 1 0 0 0
1 5 SC R-Line Adjustment Transaction GL Register 1 0 0 0
1 5 SC R-Line Adjustment Cost Variance Journal 1 0 0 0
1 4 Returns Trx Entry Returns Posting Journal 1 0 0 0
1 4 Returns Trx Entry Returns Distribution Detail 1 0 0 0
1 4 Returns Trx Entry Returns Cost Variance Journal 1 0 0 0
1 7 Timesheet Entry Timesheet Posting Journal 1 0 0 0
1 7 Timesheet Entry Dist Breakdown - Detail 1 0 0 0
1 7 Timesheet Entry Dist Breakdown - Summary 1 0 0 0
1 7 Equipment Log Entry Equipment Log Posting Journal 1 0 0 0
1 5 Assembly Entry Cost Variance Journal 1 0 0 0
1 2 Currency Revaluation Revaluation Register-Detail 1 0 0 0
1 2 Currency Revaluation Revaluation Register-Summary 1 0 0 0
1 2 Currency Revaluation Revaluation Journal 1 0 0 0
1 2 Euro Conversion GL Euro Conv. Journal 1 0 0 0
1 2 Euro Conversion GL Euro Conv. Register-Detail 1 0 0 0
1 2 Euro Conversion GL Euro Conv. Register-Summary 1 0 0 0
1 2 Reconcile Bank Statement Outstanding Transaction Report 1 0 0 0
1 5 SC Inventory Transfer Inventory Transfer Journal 1 0 0 0
1 5 SC Inventory Transfer Transfer GL Register 1 0 0 0
1 5 SC Inventory Transfer Cost Variance Journal 1 0 0 0
1 5 Depot Transfer Inventory Transfer Journal 1 0 0 0
1 5 Depot Transfer Transfer GL Register 1 0 0 0
1 5 Depot Transfer Cost Variance Journal 1 0 0 0
1 5 RMA Transfer Inventory Transfer Journal 1 0 0 0
1 5 RMA Transfer Transfer GL Register 1 0 0 0
1 5 RMA Transfer Cost Variance Journal 1 0 0 0
1 5 RTV Transfer Inventory Transfer Journal 1 0 0 0
1 5 RTV Transfer Transfer GL Register 1 0 0 0
1 5 RTV Transfer Cost Variance Journal 1 0 0 0
1 5 SC R-Line Transfer Inventory Transfer Journal 1 0 0 0
1 5 SC R-Line Transfer Transfer GL Register 1 0 0 0
1 5 SC R-Line Transfer Cost Variance Journal 1 0 0 0
1 5 Depot Adjustment Inventory Transaction Journal 1 0 0 0
1 4 Currency Revaluation Revaluation Register-Summary 1 0 0 0
1 4 Euro Conversion PM Euro Conv. Journal 1 0 0 0
1 4 Euro Conversion PM Euro Conv. Register-Detail 1 0 0 0
1 4 Euro Conversion PM Euro Conv. Register-Summary 1 0 0 0
1 3 Receivables Sales Entry Sales Entry Posting Journal 1 0 0 0
1 3 Receivables Sales Entry Sales Detail GL Register 1 0 0 0
1 3 Receivables Sales Entry Sales Summary GL Register 1 0 0 0
1 3 Receivables Cash Receipts Cash Receipts Posting Journal 1 0 0 0
1 3 Receivables Cash Receipts Cash Detail GL Register 1 0 0 0
1 3 Receivables Cash Receipts Cash Summary GL Register 1 0 0 0
1 3 Receivables Apply Doc. Discounts/Writeoffs Journal 1 0 0 0
1 3 Receivables Apply Doc. Apply Detail GL Register 1 0 0 0
1 3 Receivables Apply Doc. Apply Summary GL Register 1 0 0 0
1 3 Voided Trx Maintenance Voided Trx Posting Journal 1 0 0 0
1 3 Voided Trx Maintenance Voided Trx Detail GL Register 1 0 0 0
1 3 Voided Trx Maintenance Voided Trx Summary GL Register 1 0 0 0
1 3 Transfer Commission Commissions Posting Journal 1 0 0 0
1 3 Receivables Sales Entry Checkbook Posting Journal 1 0 0 0
1 3 Receivables Cash Receipts Checkbook Posting Journal 1 0 0 0
1 3 Voided Trx Maintenance Checkbook Posting Journal 1 0 0 0
1 3 Currency Revaluation Revaluation Journal 1 0 0 0
1 3 Currency Revaluation Revaluation Register-Detail 1 0 0 0
1 3 Currency Revaluation Revaluation Register-Summary 1 0 0 0
1 3 Euro Conversion RM Euro Conv. Journal 1 0 0 0
1 3 Euro Conversion RM Euro Conv. Register-Detail 1 0 0 0
1 3 Euro Conversion RM Euro Conv. Register-Summary 1 0 0 0
1 6 Computer Checks Check Register 1 0 0 0
1 6 Computer Checks Check Posting Register 1 0 0 0
0 6 Computer Checks Vacation/Sick Time Acc Register 1 0 0 0
1 6 Computer Checks Pay Type Register 1 0 0 0
1 6 Computer Checks Department Register 1 0 0 0
1 6 Computer Checks Direct Deposit Check Register 1 0 0 0
1 6 Computer Checks Direct Deposit Register 1 0 0 0
1 6 Computer Checks Direct Deposit Trxs Register 1 0 0 0
1 6 Computer Checks Position Register 1 0 0 0
1 6 Computer Checks Deduction Register 1 0 0 0
1 6 Computer Checks Benefit Register 1 0 0 0
1 6 Computer Checks State Tax Register 1 0 0 0
1 6 Computer Checks Local Tax Register 1 0 0 0
1 6 Computer Checks Tip Allocation Posting Register 1 0 0 0
0 6 Computer Checks Shift Code Register 1 0 0 0
1 6 Manual Checks Check Register 1 0 0 0
1 6 Manual Checks Check Posting Register 1 0 0 0
0 6 Manual Checks Vacation/Sick Time Acc Register 1 0 0 0
1 6 Manual Checks Pay Type Register 1 0 0 0
1 6 Manual Checks Department Register 1 0 0 0
1 6 Manual Checks Position Register 1 0 0 0
1 6 Manual Checks Deduction Register 1 0 0 0
1 2 Clearing Entry Clearing Posting Journal 1 0 0 0
1 2 General Entry General Posting Journal 1 0 0 0
1 2 Quick Entry Quick Posting Journal 1 0 0 0
1 4 Payables Trx Entry Trx Entry Posting Journal 1 0 0 0
1 4 Payables Trx Entry Trx Distribution Detail 1 0 0 0
1 4 Payables Trx Entry Trx Distribution Summary 1 0 0 0
1 4 Payables Trx Entry Trx Entry Check Register 1 0 0 0
1 4 Payment Entry Payment Entry Posting Journal 1 0 0 0
1 4 Payment Entry Payment Distribution Detail 1 0 0 0
1 4 Payment Entry Payment Distribution Summary 1 0 0 0
1 4 Computer Checks Computer Check Posting Journal 1 0 0 0
1 4 Computer Checks Comp Chk Distribution Detail 1 0 0 0
1 4 Computer Checks Comp Chk Distribution Summary 1 0 0 0
1 4 Computer Checks Check Register 1 0 0 0
1 4 Apply To Apply To Posting Journal 1 0 0 0
1 4 Void Open Trx Void Open Posting Journal 1 0 0 0
1 4 Void Historical Trx Void Hist. Posting Journal 1 0 0 0
1 4 Payment Entry Checkbook Posting Journal 1 0 0 0
1 4 Computer Checks Checkbook Posting Journal 1 0 0 0
1 4 Payables Trx Entry Checkbook Posting Journal 1 0 0 0
1 4 Void Historical Trx Checkbook Posting Journal 1 0 0 0
1 4 Void Open Trx Checkbook Posting Journal 1 0 0 0
1 4 Currency Revaluation Revaluation Journal 1 0 0 0
1 4 Currency Revaluation Revaluation Register-Detail 1 0 0 0
1 7 Misc. Log Entry Dist Breakdown - Detail 1 0 0 0
1 7 Misc. Log Entry Dist Breakdown - Summary 1 0 0 0
1 7 Employee Expense Entry Employee Expense Posting Jrnl 1 0 0 0
1 7 Employee Expense Entry Dist Breakdown - Detail 1 0 0 0
1 7 Employee Expense Entry Dist Breakdown - Summary 1 0 0 0
1 7 Employee Expense Entry Check Register 1 0 0 0
1 7 Employee Expense Entry Checkbook Posting Journal 1 0 0 0
1 7 Billing Entry Billing Posting Journal 1 0 0 0
1 7 Billing Entry Dist Breakdown - Detail 1 0 0 0
1 7 Billing Entry Dist Breakdown - Summary 1 0 0 0
1 7 Billing Entry Checkbook Posting Journal 1 0 0 0
1 7 Inventory Transfer Entry Inventory Xfer Posting Journal 1 0 0 0
1 7 Inventory Transfer Entry Dist Breakdown - Detail 1 0 0 0
1 7 Inventory Transfer Entry Dist Breakdown - Summary 1 0 0 0
1 7 Revenue Recognition Entry Rev Recognition Posting Jrnl 1 0 0 0
1 7 Revenue Recognition Entry Dist Breakdown - Detail 1 0 0 0
1 7 Revenue Recognition Entry Dist Breakdown - Summary 1 0 0 0
1 7 Project Closing Project Closing Posting Journal 1 0 0 0
1 7 Project Closing Dist Breakdown - Summary 1 0 0 0
1 7 Project Closing Dist Breakdown - Detail 1 0 0 0
1 7 PA Returns Trx Entry Project Posting Journal 1 0 0 0
1 7 PA Returns Trx Entry Project Dist Breakdown - Detail 1 0 0 0
1 7 PA Returns Trx Entry Project Dist Breakdown - Summar 1 0 0 0
0 3 Receivables Cash Receipts Sales Entry Posting Journal 1 0 0 0
0 3 Receivables Apply Doc. Sales Entry Posting Journal 1 0 0 0
1 4 Edit PO Status Encumbrance Summary Edit List 1 0 0 0
1 4 Edit PO Status Encumbrance Audit Report 1 0 0 0
1 4 Computer Checks EFT Payment Register 1 0 0 0

(220 row(s) affected)

The Table Columns

PRNTJRNL: It’s a flag that will determine whether a posting journal will be printed at all. 0 – Don’t Print, 1 – Print.

ASECTMNT: Ask Each Time – will force Dynamics GP to bring up the Report Destination window.

PRTOPRNT: Print to Printer – 0 – Don’t Print, 1 – Print

PRTOSCNT: Print to Screen – 0 – Don’t Print, 1 – Print

PRTOFLNT: Print to File – 0 – Don’t Print, 1 – Print

Solution

To force all posting reports to screen, we can then run a query that will change the status of the PRTOSCNT column to 1 – Print, while changing the status of all the other output destination flag columns to 0, as follows:


UPDATE SY02200 SET ASECTMNT = 0, PRTOPRNT = 0, PRTOSCNT = 1, PRTOFLNT = 0
GO

Remember: You can always filter this UPDATE statement by product series in order to control the posting jounals output more granularly.

Until next post!

MG.-
Mariano Gomez, MVP
Maximum Global Business, LLC
http://www.maximumglobalbusiness.com/

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9 Responses to How to automatically send all posting reports to screen in Microsoft Dynamics GP

  1. victoriayudin.com says:

    Great and useful solution and a comprehensive explanation.Thank you very much!Victoria

  2. victoriayudin.com says:

    PS – you’re great!

  3. Haroon Attari says:

    Very nice post which helped me a lot.I wonder if there is any such method to direct all GP reports to screen.<>Haroon<>

  4. Anonymous says:

    very good, thank you. Do you know the table for manufacturing reports? And for Analytical Accounting reports?
    Regards,
    Martin

  5. Anonymous says:

    Hello Mariano Gomez First, Thanks for your efforts Second , When post a batch the General posting journal report printed all transaction assigned to this batch ok?the issue is can you help me to make the report print each transaction in a seperate page?

  6. Anonymous says:

    >Hi Mario! You ROCK! I want to reiterate the question asked below…..When posting a batch the General posting journal report prints all transaction assigned to the batch together. My issue is, is there a way to make the report print print each transaction on a seperate page?

  7. >To have the report print each transaction on a separate page, you will need to modify the report in Report Writer and add a page break on the last footer section, under report section options.MG.-Mariano Gomez, MVP

  8. Anonymous says:

    Transaction –> Finance -> Bank Transaction When posting Bank Transaction Posting journals it prints no data on one PC while the same user Id can Log to the other PC , Post transaction and print report ok, Which dictionary to look for Bank Transaction Posting Journal on other PC ?- No modification of forms / reports , Original Report only this happening only on new clients installation thow i have installtion and same service pack as server and having no other issues in accessing data or printing genral reports. regards

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